The recent tryst with recurrent pandemics, infection risk due to repeated handling of paper documents, and the focus on Go Green initiatives is mandating governments, social bodies, banks, and PSU organizations to look for Digital alternatives as their paper consumption is on the higher side. Misplaced paper documents and files as well as lack of transparency, accountability, and traceability is demanding Digital Transition and a change in the protocols in which enterprises function towards a paperless Digital Office model.
Datamatics Digital Workplace offers a cloud-based, paperless digital eOffice solution. It can be customized and tailored to suit the widest set of business requirements including snail mail tracking and file management, digital office automation, and records management towards a remote collaborative workspace. It enables enterprises to embrace an immensely agile, safe, scalable, and future-proof business model for supporting a remote operations or work from home culture.
Datamatics Digital Workplace eOffice solution is powered by Cloud-based Enterprise Content Management (ECM), Intelligent Data Capture or Intelligent Data Processing or Intelligent OCR, and configurable workflows. Artificial Intelligence (AI) / Machine Learning (ML) algorithms improve the classification, storage, and retrieval of the digitized data assets. A seamless User Experience Design (UXD) powered by .Net technologies offers an intuitive and strategically designed user interface.
DAK / File Management and Tracking on Whitehall based file system
Correspondence / Letter Management
Office Note Management
RTI Management
Committee & Meeting Management
Integration with Circular Management Application
Digital Office Automation
Dynamic Collaboration
Dashboard & Reporting
Records Management
Document Archival
DIGITAL WORKPLACE FEATURES
Eliminates Paper Usage
Pre-defined Escalation Matrix
Advanced Collaborative Features
Anytime Anywhere Access
Native Language Compliance
Integration With Enterprise Applications
DIGITAL WORKPLACE MODULES
Correspondence Management
Captures and archives all decisions throughout the lifetime of the office correspondence or snail mail
File Management
Helps in efficient movement of the digitized assets with complete accountability and audit-ability throughout the lifecycle
Office Note Management
Manage files and correspondences with electronically driven green notations
Committee & Meeting Management
Helps with system managed alerts, notifications, and reminders, with ease of creating or dissolving committees dynamically, maintaining records of the committee decisions, minutes, etc.
Collaboration & Messaging
Provides a collaborative environment with advanced features, such as chat rooms, discussion forums, etc.
Knowledge Management
Captures, maintains, and manages the information and knowledge generated through various business processes for future reference
Internal / External Query Management
Helps to adhere to the deadlines for response to queries and provides a glimpse of approaching deadline without even opening the file through visual indicators
DIGITAL WORKPLACE BENEFITS
Improved Productivity & Efficiency
Optimization Of Digital Office And Go-green Initiatives
Faster Decision Making Due To Fast Search And Faster Retrieval
Increased Security Through Multi-level Authentication
Increased Accountability Due To Usage Of Digital Signatures
Improved Cost Savings Through Reduction In Physical Spaces
Elimination Of Data Loss Due To Misplacement Or Thefts
Increased Employee Engagement In WFH Mode
Increased Revenues Due To Speedier Movement Of Files
Optimized Usage Of Man-power
Improved Processes Eliminating Pendency
Easier Tracking, Traceability, Search-ability And Retrieval
