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Digital Workplace eOffice Solution

The future-proof cloud-based remote workplace

THE FUTURE PROOF CLOUD-BASED REMOTE WORKPLACE

The recent tryst with recurrent pandemics, infection risk due to repeated handling of paper documents, and the focus on Go Green initiatives is mandating governments, social bodies, banks, and PSU organizations to look for Digital alternatives as their paper consumption is on the higher side. Misplaced paper documents and files as well as lack of transparency, accountability, and traceability is demanding Digital Transition and a change in the protocols in which enterprises function towards a paperless Digital Office model.

Datamatics Digital Workplace offers a cloud-based, paperless digital eOffice solution. It can be customized and tailored to suit the widest set of business requirements including snail mail tracking and file management, digital office automation, and records management towards a remote collaborative workspace. It enables enterprises to embrace an immensely agile, safe, scalable, and future-proof business model for supporting a remote operations or work from home culture.

Datamatics Digital Workplace eOffice solution is powered by Cloud-based Enterprise Content Management (ECM), Intelligent Data Capture or Intelligent Data Processing or Intelligent OCR, and configurable workflows. Artificial Intelligence (AI) / Machine Learning (ML) algorithms improve the classification, storage, and retrieval of the digitized data assets. A seamless User Experience Design (UXD) powered by .Net technologies offers an intuitive and strategically designed user interface.

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DIGITAL WORKPLACE
BUSINESS FUNCTIONS

Digital Workplace Solution - DAK/File management and Tracking

DAK / File Management and Tracking on Whitehall based file system

Digital Workplace Solution - Correspondence/ Letter Management

Correspondence / Letter Management

Office Note Management - Digital Workplace Solution

Office Note Management

RTI Management - Digital Workplace Solution

RTI Management

Committee and meeting management

Committee & Meeting Management

Integration with Circular Management Application

Integration with Circular Management Application

Digital Office Automation - Digital Workplace Solution

Digital Office Automation

Digital Workplace Solution - Dynamic Collaboration

Dynamic Collaboration

Dashboard and Reporting - Digital Workplace Solution

Dashboard & Reporting

Record Management - Digital Workplace Solution

Records Management

Digital Workplace Solution - Document Archival

Document Archival

DIGITAL WORKPLACE FEATURES

Digital Workplace Solutions - Eliminates Paper Usage

Eliminates Paper Usage

Pre-defined Escalation Matrix

Pre-defined Escalation Matrix

Digital Workplace Solution - Advanced Collaborative Features

Advanced Collaborative Features

Digital Workplace Solution - Anytime Anywhere Access

Anytime Anywhere Access

Digital Workplace Solution - Native Language Compliance

Native Language Compliance

Integration with Enterprise Applications - Digital Workplace Solution

Integration With Enterprise Applications

DIGITAL WORKPLACE MODULES

Correspondence Management - Digital Workplace Modules

Correspondence Management

Captures and archives all decisions throughout the lifetime of the office correspondence or snail mail

File Management - Digital Workplace Solutions

File Management

Helps in efficient movement of the digitized assets with complete accountability and audit-ability throughout the lifecycle

Office Note Management

Office Note Management

Manage files and correspondences with electronically driven green notations

Committee & Meeting Management

Committee & Meeting Management

Helps with system managed alerts, notifications, and reminders, with ease of creating or dissolving committees dynamically, maintaining records of the committee decisions, minutes, etc.

Collaboration & Messaging

Collaboration & Messaging

Provides a collaborative environment with advanced features, such as chat rooms, discussion forums, etc.

Knowledge Management

Knowledge Management

Captures, maintains, and manages the information and knowledge generated through various business processes for future reference

Internal / External Query Management

Internal / External Query Management

Helps to adhere to the deadlines for response to queries and provides a glimpse of approaching deadline without even opening the file through visual indicators

DIGITAL WORKPLACE BENEFITS

Improved Productivity & Efficiency

Improved Productivity & Efficiency

Optimization Of Digital Office And Go-green Initiatives

Optimization Of Digital Office And Go-green Initiatives

Faster Decision Making Due To Fast Search And Faster Retrieval

Faster Decision Making Due To Fast Search And Faster Retrieval

Increased Security Through Multi-level Authentication

Increased Security Through Multi-level Authentication

Increased Accountability Due To Usage Of Digital Signatures

Increased Accountability Due To Usage Of Digital Signatures

Improved Cost Savings Through Reduction In Physical Spaces

Improved Cost Savings Through Reduction In Physical Spaces

Elimination Of Data Loss Due To Misplacement Or Thefts

Elimination Of Data Loss Due To Misplacement Or Thefts

Increased Employee Engagement In WFH Mode

Increased Employee Engagement In WFH Mode

Increased Revenues Due To Speedier Movement Of Files

Increased Revenues Due To Speedier Movement Of Files

Optimized Usage Of Man-power - Digital Workplace Solution Benefit

Optimized Usage Of Man-power

Improved Processes Eliminating Pendency

Improved Processes Eliminating Pendency

Easier Tracking, Traceability, Search-ability And Retrieval

Easier Tracking, Traceability, Search-ability And Retrieval

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