Revolutionizing Accounts Payable: How Datamatics Transformed Operations for a Global Paints and Coatings Manufacturer

A global leader in coatings, the client specializes in developing and manufacturing high-performance coatings for light and commercial vehicles, industrial applications, and refinishing solutions. With a strong reputation for innovation and quality, the company serves diverse industries worldwide, ensuring durability and aesthetic excellence in every product.

The Challenge: Eliminating Delays in Accounts Payable

The leading global paints and coatings manufacturer faced a significant challenge as growth brought an overwhelming volume of invoices. With over 350,000 invoices processed manually each year, the Accounts Payable (AP) department was burdened by inefficiencies, errors, and delays. Duplicate invoices crept into the system, payments were mismanaged, and the sheer time-consuming nature of the process strained operations.

The lack of a centralized system made it nearly impossible to track invoice status across multiple geographies, creating bottlenecks that impacted vendor relationships and financial agility. Recognizing the urgent need for automation and process optimization, the company sought a solution to eliminate errors, improve turnaround times, and enhance overall efficiency.

The Solution: Intelligent Automation with Datamatics

Datamatics conducted a deep analysis of the client's existing workflows and IT infrastructure to design a tailored automation solution. At the core of the transformation was Finato, an AI-powered workflow platform that provided a centralized system for processing invoices across various locations.

To eliminate manual intervention and reduce processing time, TruBot (RPA) was implemented to automate repetitive AP tasks, ensuring data accuracy and eliminating duplication errors. Additionally, TruCap+ (IDP) streamlined data capture from invoices, intelligently extracting and validating information from various formats with precision.

Beyond automation, Datamatics provided the client with visually compelling dashboards that delivered real-time insights into invoice processing. With enhanced visibility into approvals, payments, and discrepancies, the company could now track invoice lifecycles, improve compliance, and optimize financial decision-making.