The client received invoices in a huge format from its multiple vendors and suppliers which were in an unstructured format and the purchase orders had to be matched with the invoices.
The entire process was carried out manually which resulted in multiple errors and increased the turnaround-time. The client wanted the audit process and the entire accounts payables cycle to be automated with least manual intervention.
Solution
Datamatics implemented TruBot to automate the entire AP process.
TruBot is intelligent enough to read and extract the necessary information from the invoices without any template creation. the data is then auto-validated against the PO data, vendor master. In case of a non-PO invoice, it is put in a workflow for approval.
Impacts
20 to 6
Reduction in FTEs
2x
Volume of invoices processed with same amount of resources
Auto-payment
Process institutionalized ensuring back-filling is not required on attrition
