Intelligent Automation for Procurement


Leverage automation to increase efficiency and improve supplier and vendor relationships.

RPA Use cases in Procurement Process
RPA Use cases in Procurement Process

Datamatics Intelligent Automation Platform enables enterprises to streamline and optimize the procurement process. It allows the Procurement team to automate vendor/supplier search and evaluation, onboarding them, creating supplier score cards, so on and so forth. With AI at the core, Datamatics Intelligent Automat Platform allows automating tasks, including supplier relationship management, supply chain management, risk evaluation, risk hedging, contract management and procure-to-pay. It enables enterprises to automate inventory management for raw materials and products and perform tracking and auditing.

RPA Use Case for Contract Management

Contract Management

Perform tracking of contract usage over time and identify and collect on rebates, tiered pricing, and other discounts along with remuneration changes or penalties related to service-level agreement issues. Proactively adjust invoice payments in order to account for reduced payments. Issue supplier notifications and address supplier queries and disputes

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Use Case of RPA in Supplier Scorecard  Standardization

Supplier Scorecard Standardization

Gather large volumes of data including those having a mix of qualitative and quantitative measures. Standardize scorecards of supplier segments. Capture, analyse, and produce meaningful summaries for executive-level discussions periodically

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RPA Use Cases for Supplier Relationship Management in Procurement

Supplier Relationship Management

Scan emails and highlight suppliers having the largest numbers of escalations and interactions. Help procurement staff determine whether the time spent on a supplier is in line with its relationship type such as being either strategic or tactical.

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RPA Use Cases for Purchasing Card Payment Management

Purchasing Card Payment Management

Facilitate easy transition of clients to purchasing card form of payment. Electronically email designated suppliers notifications about customers' intent of switching to purchasing cards and gather relevant information using simple, web-based forms. Utilize the gathered data and interface with the client’s accounts-payable system in order to facilitate establishment of the required electronic interchange

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Use Case of RPA Automation for Supplier Risk Management

Supplier Risk Management

Conduct supplier due diligence across a number of risk categories pertaining to processing, reviewing, and scoring supplier data of key risk indicators quickly. Reduce turnaround time and increase efficiency

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RPA for Supplier Onboarding and Enablement Process - Use Case

Supplier Onboarding And Enablement

Perform background checks, supplier document review and supplier follow-up in cases of missing information or documents. Initiate background checks and perform steps for onboarding suppliers, increase accuracy and timeliness and drive enhanced supplier collaboration

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Accounts Payable Management using RPA Automation - Use Case

Accounts Payable Management

Ingest and digitize paper invoices submitted by suppliers and perform checks for missing information, supplier name in the system, purchase order limit and actual contract payout. Follow specific rules and use intelligent automation to address exceptions. In case of differences, prevent invoices from being paid and initiate data requests from suppliers for gathering correct information for addressing discrepancies.

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RPA Use Case for Tactical Procurement

Tactical Procurement

Review contracts and compare them against best-in-class templates. Flag non-standardized terms and conditions and help procurement personnel address large volumes of contracts that are tactical or non-strategic in nature

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Category Management in Procurement using RPA - Use Case

Category Management

Classify procurement transactions as they are requisitioned. Leverage machine learning and fuzzy logic for identifying likely category assignments based on the requisitions' text. If the information is insufficient to assign a category, initiate follow-up questions to the requisitioner or to the supplier in order to identify spend category

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RPA Use Case in Procurement Performance Tracking

Procurement Performance Tracking

Perform data extraction, loading and transformation (ETL) in the procurement processes along with reporting and analytics. Procure goods and services at specific times and store this data in specific locations. Perform data transformation after extracting the data from systems

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Bill of Materials - RPA Use Case

Bill Of Materials

Create a detailed list of all the parts, which are required to create a finished product, in a hierarchical manner for recurrent and on-going development

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RPA Use Case - Supply Chain Supervision

Supply Chain Supervision

Monitor and supervise the flow of finished goods from the manufacturing outfit to the warehouses, to the wholesalers, and then to the point of sale so that there is no stock-out

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Goods Inventory - RPA Use Case

Goods Inventory

Track the products in the inventory and raise alerts to the concerned stakeholders and inform the procurement and production units when the inventory falls below a specified threshold

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Raw Material Inventory - RPA Use Case

Raw Material Inventory

Monitor and manages the raw material and parts for seamless production and send alerts to the procurement department or the vendors when it diminishes below the threshold

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RPA Automation Use Case - Inventory Auditing

Inventory Auditing

Define inventory thresholds and communicate to stores in a timely manner before conducting weekly inventory cycle audits. Reconcile quantities for each brand for each store. Validate all critical and high-price tag items in each store in an online mode. Track progress against an annual audit plan and track and monitor Key Risk Indicators (KRIs).

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Invoice Processing Automation

Check how Intelligent Automation automates Invoice Processing.

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