Corporate Governance Policies

Corporate Governance Policies are an integral part of Datamatics. The policies are not only implemented but also monitored at all hierarchies and in all locations.

These governance policies and principles directly or indirectly influence the Company's objectives and its achievement, risk management and performance optimization.

Anti-Bribery & Corruption Policy

Datamatics practices a zero-tolerance approach to bribery and corruption and is committed to act professionally and fairly in all its business dealings and relationships and in implementing and enforcing effective systems to counter bribery and corruption in any form.

Datamatics mandates compliance with all applicable anti-bribery and anti-corruption laws in all markets and jurisdictions in which it operates. Whoever we, as a Company or as individuals, may deal with, and wherever we may operate, we are committed to doing so lawfully, ethically and with integrity.

Datamatics is commitment to always act with integrity to ensure that we are trusted by our customers, colleagues, business partners, and the communities in which we operate. As part of this commitment, any form of bribery and corruption is not acceptable. We prefer foregoing business opportunities rather than paying bribes.


This Anti-Bribery and Anti-Corruption policy has been formulated and designed to provide a framework for ensuring compliance with various legislations governing bribery and corruption globally and provides guidance on the standards of behaviour to which we must all adhere.

Whistle-blower Policy

Datamatics is committed to adhere to the highest standards of loyalty, honesty, integrity, transparency and conduct of business operations in an ethical manner.

The purpose of whistle-blower policy is to provide a framework to promote responsible and secure whistle blowing. It protects employees, and/or third-party intermediaries wishing to raise a concern about serious irregularities within the Company. The policy neither releases employees, and/or third-party intermediaries from their duty of confidentiality in the course of their work, nor is it a route for taking up a grievance about a personal situation.

“Whistleblower” is defined as any personnel who has or had access to data, events or information about an actual, suspected or anticipated Reportable Matter within or by the organisation, and, whether anonymously or not, makes or attempts to make a deliberate, voluntary and protected disclosure or complaint of organisational malpractice.


Whistleblower can lodge a complaint in one of the following ways:

  • by contacting the Vigilance Officer, Ms. Divya Kumat, email:, Phone: +91 22 6102 5274.
  • by contacting the Chairman of the Audit Committee at email: Phone: +91 22 2431 3683.
  • by sending a complaint letter in a sealed and secured envelope marked “Private and Confidential” to the Vigilance Officer.

Risk Management Policy

Risk management is an integral component of good corporate governance and fundamental in achieving the Company’s strategic and operational objectives. Risk Management policy provide framework for management of risks and mitigation of threats arising out of environment under which the Company operates.

Every business is prone to risks which are inherent in nature, the objective of the policy is to identify the risks, mitigate the threats arising out of those risks and if possible convert and capitalize the same in to opportunities. This is required to ensure sustainable business growth with stability and also transparency in reporting the risks.

Risk Management Process includes:

  • Identification of Key Risks
  • Assessment of Risks
  • Management of Risks
  • Monitoring and Reporting of Risks

Code of Conduct and Ethics Policy

Datamatics strives to ensure high professional and ethical standards in all our business activities with a view to the best interest of Datamatics and its stakeholders. Values encapsulate the spirit of Datamatics and form the essence of Datamatics. These guidelines serve two purposes first, to assist in making the right decision. Second, it helps create confidence in minds of our customers, investors, suppliers and society at large with respect to our integrity and sincerity. However, the objective of this policy is to ensure no employee will be misguided by a sense of loyalty or profitability to ignore moral decency or disobey any applicable law.

This policy is applicable to all personnel of the Company located in India and overseas locations. All employees are required to follow the Code of Conduct and Ethics in letter and spirit.


Sustainable Sourcing Policy

Datamatics with the vision to be world-class organization admired for consistently delivering superior business value and achieving it by enhancing business efficiency for data-driven businesses through intelligent solutions and by maintaining a balance between Sustainability and overall business profitability, thus creating a long-term positive impact on the planet and society while providing more excellent value for all our stakeholders, we at Datamatics, conduct business in a manner that improves welfare, health and safety of workers/employees across our supply chain, ensures compliance with the law and adherence to ethical standards of governance and sustainability. To achieve this vision, we have put in place a policy that aligns our goals with our valued business partners and promote a culture of responsibility towards sustainability in all our stakeholders.


This policy applies to all our immediate business partners including service and supply partners (“business partner/(s)”) based on fundamental requirement of adherence to the internationally recognized standards on five core principles – Labour and Human Rights, Occupational Health and Safety, Environmental Sustainability, Business Integrity and Governance.

We are committed to work with our business partners through collaborations and improvement in their process for responsible procurement based on best practices. Aligning our business partners with this policy is a journey, not a one-time event.

Dividend Distribution Policy

Dividend is profits earned by the Company and divided amongst the shareholders in proportion to the amount of paid up shares held by them. Simply stated it is a return on investment made by the shareholders. The term “Dividend” includes any interim dividend.

This policy sets out principles to determine the amount that can be distributed to equity shareholders as dividend. The Company proposes to have a dividend distribution policy that balances the dual objectives of appropriately rewarding shareholders through dividends and retaining capital in order to maintain a healthy capital structure to support its future capital and growth requirements.


The dividend distribution policy includes the following parameters

  • The circumstances under which the shareholders of the listed entities may or may not expect dividend
  • The financial parameters that shall be considered while declaring dividend
  • Internal and external factors that shall be considered for declaration of dividend
  • Policy as to how the retained earnings shall be utilized; and
  • Parameters that shall be adopted with regard to various classes of shares.

Corporate Social Responsibility (CSR)

Datamatics integrates Corporate Social Responsibility with Business objectives to make these initiatives an integral part of the Company’s profitable growth. Over the years, the Company has developed a thoughtful approach and attempts to address critical areas of impact to society at large. The Company drives its Corporate Social Responsibility (CSR) initiatives through a corporate project named ‘ASHA’ or under its brand name “Datamatics”.

Objective of the CSR Policy:

  • Promote employment-enhancing vocational skills & trainings
  • Provide education, including and encouraging the desire for learning and knowledge at every stage
  • Eradicating extreme hunger, promoting preventive healthcare and sanitation
  • Environment sustainability, ecological balance, conservation of natural resources.

Insider Trading Policy

Datamatics Global Services Limited is committed to transparency and fairness and strives to preserve the confidentiality of unpublished price sensitive information and prevent misuse of the same. The Company believes that every person has a duty to safeguard the confidentiality of all such information obtained in the course of his or her work at the Company. No Promoter, person who is part of the Promoter group, Director, Designated Employee may use his or her position or knowledge of the Company to gain personal benefit or to provide benefit to any third party.

To achieve these objectives, the Company has framed Insider Trading policy under the SEBI (Prohibition of Insider Trading) Regulations, 2015.

In light of various circulars issued by SEBI and Stock Exchanges on compliance with respect to SEBI (Prevention of Insider Trading) Regulations, 2015, below are the few DO’s and DON’Ts prescribed under the policy.

Insider-trading (1)
Inform Secretarial Team within 2 days from date of dealing in securities of the Company including, buy/sell/pledge. Don’t trade in the securities of the Company without checking with the Secretarial Team.
Take Pre-clearance of trade in case proposed transaction exceeds Rs. 10 lakh. Don’t do opposite transaction for a period of 6 months following the prior transaction.
Un-published Price Sensitive Information (“UPSI”) only needs to be shared on need-to-know basis. Do not trade in securities of the Company when the Trading Window in CLOSED.
If you share any UPSI with any employee/ third party, you need to inform the Secretarial Team immediately.  
Update your immediate relatives details in the Insider Trading Software  

Document Retention and Archival Policy

The policy is framed by the Board of Directors of Datamatics Global Services Limited in line with the provisions of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015.

  • To outline the guidelines for preservation period of documents / records of the Company, in sync with the commercial and legal requirements, and to reasonably safeguard them from damage, loss, alteration, or destruction
  • To ensure systematic retention of records, and facilitate access of documents received or created in the course of business, in a form that is fit for all end users, by implementing good archiving procedures & processes.
  • To avoid inventory of redundant documents / records so as to optimise usage of storage space.

Sexual Harassment Policy (POSH)

Workplace sexual harassment is a form of gender discrimination which violates a woman’s fundamental right to equality and right to life, guaranteed under Articles 14, 15 and 21 of the Constitution of India (“Constitution”). Workplace sexual harassment not only creates an insecure and hostile working environment for women but also impedes their ability to deliver in today’s competing world. Apart from interfering with their performance at work, it also adversely affects their social and economic growth and puts them through physical and emotional suffering.


India’s first legislation specifically addressing the issue of workplace sexual harassment; the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 (“POSH Act”) was enacted by the Ministry of Women and Child Development, India in 2013. In line with the POSH Act Datamatics has framed the POSH policy.

Objective of the Policy

  • Commitment to ensure a healthy, safe & secure, dignified and equitable work environment for every employee and therefore has zero tolerance to sexual harassment
  • Deploying an effective sexual harassment complaint resolution mechanism.
  • To define the unaccepted social interactions & provides a resolution mechanism through a robust framework in order to prevent sexual harassment at workplace.

Equal Employment, Diversity & Inclusion Policy

The Company promotes and supports a diverse workforce at all levels of the Company across geographies. The Company believes that Diversity and Inclusivity (D&I) at the workplace is an instrument for growth. The Company values and celebrates the uniqueness of every individual by fostering a culture that promotes workforce diversity, flexibility and inclusion.

Datamatics considers its employees a pivotal part of the Company and is committed to treating all associates with dignity and respect. The Company is dedicated to creating a working environment with the highest degree of ethical and virtuous work practices by ensuring fairness at every step of the employee life-cycle; to build a progressive and diverse workforce. The Company holds in high regard the guidelines laid down under the international conventions and laws relating to slavery.


The objective of this policy is to ensure that the Employees act with integrity and treat others fairly and with respect, irrespective of their differences. The Company aims to provide its employees with an environment of equality and respect for all employees and contractors and not discriminating against any individuals on the basis of their gender, age, disability, ethnicity, sexual orientation, family status, religious beliefs and abilities.

This policy shall apply to all full-time employees and employees engaged through contractors of the Company and its subsidiaries.

Diversity Charter

  • 36% - 42% of women employees at any given time globally
  • The average age of the employees is 29 years
  • A significant number of our International team comprises people belonging to the LGBTQ+ community

Sustainable Financial Growth

  • Ensure Responsible Business growth.
  • Implement Operational efficiency in Business to increase profits.
  • Eliminate redundant processes and operations to reduce energy consumption and increase productivity by preventing repetitive tasks.
  • Adopt low emission technology to save operational expenses.
  • Implement friendly policies and employee engagement to increase employee productivity.
  • Implement Business Continuity Planning and Disaster Recovery processes to mitigate Climate change and other business risks.

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