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TruBot Automates CFO Back Office Operations For A Large US Manufacturer

Client

A leading manufacturing company

Industry 

Manufacturing

Region

United Sates of America

Challenges

The client received invoices in a huge format from its multiple vendors and suppliers which were in an unstructured format and the purchase orders had to be matched with the invoices.

The entire process was carried out manually which resulted in multiple errors and increased the turnaround-time. The client wanted the audit process and the entire accounts payables cycle to be automated with least manual intervention.

Solution

Datamatics implemented TruBot to automate the entire AP process.

TruBot is intelligent enough to read and extract the necessary information from the invoices without any template creation. the data is then auto-validated against the PO data, vendor master. In case of a non-PO invoice, it is put in a workflow for approval.

Impacts

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20 to 6

Reduction in FTEs

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2x

Volume of invoices processed with same amount of resources

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Auto-payment

Process institutionalized ensuring back-filling is not required on attrition

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Reduced TAT

With increase in accuracy by a tremendous amount

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